2021 AGM Minutes

  COUNTIES MANUKAU RFU SUPPORTERS CLUB
                     Minutes of Annual General Meeting 22nd February 2021

PRESENT : Trevor Thomson, Doreen Thomson, Rachel Cossey, Arthur Gordon, Dennis Barclay, Catherine Curl, Kelvin Woolley, Bruce Mcleod, Maurice Brighthouse, Paul Thompson, Tim Foote, Phil Beston, Owen Paul, Richard Hull, Peter Bullock

CHAIRMANS WELCOME
Trevor welcomed everyone to the meeting and thanked them for their attendance.

APOLOGIES  : Dave Hunt, Craig Fisher, Andrew Foote, Greg Mullins, Benny Bennett
Apologies Accepted Paul Thompson  Seconded Rachel Cossey

OBITUARIES  Kevin Flynn

MINUTES OF PREVIOUS AGM 24/02/2020
Accepted as true and correct  Moved Doreen Thomson Seconded Catherine Curl

MATTERS ARISING   Nil

CHAIRMANS REPORT -Copy distributed to the meeting -Taken as read
Moved Kelvin Woolley Seconded Doreen Thomson

FINANCIAL REPORT
Kelvin Woolley addressed the meeting and commented as follows :
Poor financial result due to Covid 19 , economic uncertainty, general negativity, under performing team.
-Drop in Membership- Subscriptions down 66% -drop in membership from 300 to 89
-Initial costs (funded out of reserves)for building alterations has brought about -$4493 deficit
for the year.
-Bar sales GP of 55% good
-Committee needs to be mindful of spending
-Need to increase Membership and better utilise Clubrooms.
-Need to generate fund raising, sponsorship etc to fund and complete alterationS.
Moved that financial statements be accepted Moved Bruce Mcleod Seconded Trevor Thomson

ELECTION OF OFFICERS
PATRON           Don Shuker          Moved  Phil Beston       Seconded  Dennis Barclay
CHAIRMAN      Trevor Thomson   Moved  Arthur Gordon   Seconded  Rachel Cossey
SECRETARY    Peter Bullock        Moved Catherine Curl   Seconded  Rachel Cossey
TREASURER   Doreen Thomson  Moved Arthur Gordon    Seconded Owen Paul
AUDITOR         Kelvin Woolley       Position Accepted
H/ SOLICITOR David Price            Appointed in his absence
COMMITTEE   Arthur Gordon, Rachel Cossey, Dennis Barclay, Catherine Curl with a further  
                         member to be co opted on.
GENERAL BUSINESS
Trevor Thomson (Chairman ) gave update in respect of Council Consent to building alterations. Has been a long drawn out process but expressed optimism that consent will be forthcoming in the near future with a final revised application currently being submitted. Commented that Club will be seeking support from Members and Supporters by way of financial/sponsorship, materials and labour to assist in funding and completion of this project . To date a number of of pledges of support have been made .
Kelvin Woolley - suggested a register be established recording all pledges/commitments that are given by companies/people in this regard.
Phil Beston recommended that News Letters emphasizing "building year" be sent to members to give exposure to our need/ drive for funding. -A budget for these works also needs to be established.
Other suggestions included increasing new membership from our current low base and promoting our "brick" wall facility.

Meeting Closed 7.34pm

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